Finance Officer

List of the  main tasks and responsibilities for this position (primary responsibilities,
etc.):
1. Adhere to policies and procedures set out in Chapter 5 and in the financial management
Chapter 12 from NCA’s Operational Manual, and any other manuals relevant to tasks
assigned.
2. Responsible for daily cash transactions and preparing bank transfers and following up the
all-banking issues as per weekly plan
3. Responsibility for the safe custody and management of office cash, ensuring daily and
weekly cash count is conducted and documented as per NCA requirements
4. Responsible for monthly reconciliation of cash and bank records/books
5. Undertakes routine data entry for bank transfers & cheque payments as when they are
completed, or on a weekly basis.
6. Prepares monthly cash flow forecast for all submitted payment requests to inform office
cash needs and advice Senior Finance Coordinator for immediate action on office cash replenishment.
7. Familiaritis with documentation requirements and routinely communicate or remind staff
of essential documentation requirements before any payment is processed.
8. Responsible for office cash management and ensure regular updates of manual cashbook
for any surprise or ad hoc cash counts tasks.
9. Responsible for proper filing of NCA primary financial records and vouchers and routine
scan of the same for electronic archiving in line with financial documents and records
retention policy
10.Undertake routine stamping “PAID” of completed all financial fully processed financial
documents. This is a critical control in the finance department and the stamp may
change from time to time depending on the funding source.
11.Resposible for settlement of vendors and customers into NCA accounting system and
generate periodic report updates for routine follow up, always making sure that no
advance payment is made to staff with unsettled/pending advances
12.Support with audit processes of NCA institutional, project and donor commissioned
audits. This support shall include document retrievals, filling back among other tasks.
13.Contribute to meeting financial reporting requirements and deadlines for the country
office.
14.Perform other duties as maybe assigned from time to time by the supervisor.